JUNE BUSINESS MEETING – JUNE 5, 2018

Business Meeting June 5, 2018

Seneschal Lady Katherine opened the meeting, THL Genevieve took attendance with 16 members present with no visitors.

Officer’s Reports:

Seneschal (Lady Katherine Coscombe) : Review of report schedule.

Exchequer (Lady Lydia Wynne): Outgoing $3.00 for bank fee.  Spring Training report filed late.  End of month total $1936.06.

Herald (Alaric the Dolt) Award of Armed presented to William of Kent.

Chatelain (Lady Beatrix Beeman): Nothing to report

Mistress of Arts & Sciences (Lady Áine ingen Uí Briain): Collected populace projects for report.

Chronicler (THL Genevieve):  Review of new business and attendance

Archery Lieutenant (Lord Frøkn mac Cainnaig): Report not turned in (due June 1.) Resubmitting Spring Training report.  Lettice continuing to pursue marshal training.

Thrown Weapons Lieutenant (Lord Frøkn mac Cainnaig): Rickard ran range at NOWM.  Frøkn won champion at NOWM.  Frøkn is not listed in database for TW marshals.

Web Minister (Lord Brien MacAuley): Absent.

Youth Minister (Lady Nuria Enid Imogen): Absent

Dance Mistress: (Lady Lettice Spindler): No new report.

Demo Coordinator  (Lady Nuria Enid Imogen): Palladin Brewery on June 16 from 2 to 5 pm.

Acting Knight’s Marshall (The Honorable Lord Rickard de Als):Transitioning from Rickard to Deitrich.  Authorized with second weapon; spoke with regional marshal and waiting for more information.  Quarterly report submitted.

Meeting News:

Weekly Activities Schedule:  

June 19; Leather, water-forming small waxed cup.

August:

Aug 7 – no meeting – Pennsic

Aug 14 – Business Meeting/ Pot Luck

Aug 21 – Pennsic Show and Tell – Archery

Aug 28 – Jewelry project TBA / thrown weapons

Upcoming Events:

Spring Training Report

Unfinished Business:

Storage unit emptied

Need those who are storing items to do an inventory so we can decide what to get rid of and what can be sold.

New Business:  

Saxton Summer (July 6-8)

Event steward is no longer available; with no other member willing to run it, we are going to cancel.

Motion to cancel –  Bea; Second Frøkn

Katherine will remove from the calendar

Lydia (Exchequer) is looking for a deputy/replacement.

Meeting Adjourned 

In Closing:

If there are any corrections and/or additions that need to be recorded in the official Shire minutes, please contact the Senescal Lady Katherine or Chronicler Lady Genevieve.

 

MAY BUSINESS MEETING – May 01, 2018

Business Meeting May 01, 2018

Seneschal Lady Katherine opened the meeting, THL Genevieve took attendance with 14 members present with no visitors.

Officer’s Reports:

Seneschal (Lady Katherine Coscombe) : Review of report schedule.  Reported that we are loosing the use of the storage room at the church.

Exchequer (Lady Lydia Wynne): Outgoing $3.00 for bank fee.  No Spring Training receipts submitted as yet.  End of month total $1953.69

Herald (Alaric the Dolt) Frøkn received the Dragons Barb at NOWM last summer and was awarded to him at Spring Training.

Chatelain (Lady Beatrix Beeman): Report filed

Mistress of Arts & Sciences (Lady Áine ingen Uí Briain): Absent.

Chronicler (THL Genevieve):  Review of new business and attendance

Archery Lieutenant (Lord Frøkn mac Cainnaig): Ran range at Spring Training.  Practices continuing at On Target, Salem OH.  Next practices May 05 and May 26.

Thrown Weapons Lieutenant (Lord Frøkn mac Cainnaig): Ran range at Spring Training.  New stands complete.  Work still needed on old stands, for a total of 4.  Rasps and files added to tools.  Cart needs new handle.

Web Minister (Lord Brien MacAuley): Absent.  Deputy updated website.

Youth Minister (Lady Nuria Enid Imogen): Absent

Dance Mistress: (Lady Lettice Spindler): No new report.

Demo Coordinator  (Lady Nuria Enid Imogen): Absent

Acting Knight’s Marshall (The Honorable Lord Rickard de Als): Nothing to report.

Meeting News:

Weekly Activities Schedule:  No Meeting May 29, Lawn Party June 2 @ 5 pm at the Brown’s house.

Did not schedule July activities.

Spring Training Report – Feast and donations totaled $534.00  Feast receipts totaled 361.78 for a profit of $172.22

Saxton Summer – July 6-8 @ Leetonia Coke Ovens Park. Camping oriented, archery, thrown weapons, classes.  No ground fires, raised fire bowls only.  Camp fire cooking competition.  Pavilion rented for Saturday with electricity.

Fall Bransle – Oct 13 or Nov 3.  Decided on Nov. 3.  Planned for Christ Episcopal Church but hall is already booked.  Alternative sites being considered including Austintown Park and Boardman Park.  Event Steward: Frokn.

New Business:  

The church has asked us to vacate the storage room.

We have two weeks to empty and relocate gear.  All personal goods must go back to owner.

Planning to evaluate goods and sell off anything we no linger use (or too large to transport/store)  White plastic table: Wood carts: Feast dishes/cooking utensils: Library (First offered to shire members)

Archery gear – Frokn

Thrown Weapons – Frokn/Bea

Iron Key – Rickard

According to Midrealm law only officers are permitted to store community property.

In Closing:

If there are any corrections and/or additions that need to be recorded in the official Shire minutes, please contact the Senescal Lady Katherine or Chronicler Lady Genevieve.

 

APRIL BUSINESS MEETING – April 3, 2018

Business Meeting April 3, 2018

Seneschal Lady Katherine absent meeting opened and ran by Deputy THL Genovieve.

Attendance was taken by THL Genevieve, 12 members present and No visitors.

Officer’s Reports:

Seneschal (Lady Katherine Coscombe) : Absent

Exchequer (Lady Lydia Wynne): Went to Huntington bank for information reguarding signature card.  Adding Katherine and Lydia. $3.00 fee is for printed bank statement (required by SCA inc.) Need to order checks – accepted by populace.  Outgoing $53.35 for storage room shelving (voted on at previous meeting).  Month end total $1956.69.  Shire financial policy read to populace.  Inventory list is required.

Herald (Alaric the Dolt) Alaric filed his first report.  Hooba!

Chatelain (Lady Beatrix Beeman): Nothing to report.

Mistress of Arts & Sciences (Lady Áine ingen Uí Briain): Absent.

Chronicler (THL Genevieve):  Report filed.

Archery Lieutenant (Lord Frøkn mac Cainnaig): Absent  First practice held at new indoor site (5 archers present) Next scheduled practice April 14, 4-6 pm.  $8.00 per person.  Adding address to website and date to calendar.

Thrown Weapons Lieutenant (Lord Frøkn mac Cainnaig): Absent

Web Minister (Lord Brien MacAuley): Absent.  Deputy updating website for Spring Training and awards page.

Youth Minister (Lady Nuria Enid Imogen): Having trouble coordinating with 2nd and still need 3rd person.  Wanting to hold one children’s activity per month ages toddler to 10 yrs.

Dance Mistress: (Lady Lettice Spindler): No new report.

Demo Coordinator (The Honorable Lord Rickard de Als): Talked to mayor of Leetonia regarding new demo location to be used as event site. Considering July 6-8 for Saxon Summer.  $20 – $50 per day includes use of pavilion.  Cook fires / raised pits allowed.  On e the city agenda for next meeting.  Potential demo at boy scout camp?  Paladin Brewery on Mohoning Ave in Austintown, evening demo in courtyard.  Demo at Leetonia Coke Ovens Park scheduled for Sept. 8-9 Saturday hrs 1-10 pm , Sunday 12p – 6p.

Acting Knight’s Marshall (The Honorable Lord Rickard de Als): Nothing to report.

Meeting News:

Spring Training – Rivenvale sponsored event at Christ Episcopal Church.  Free admission, THL Rickard Event Steward, Feast Stewardess Lady Áine.

Feast set at $12 per person: 32 seats plus 5 staff.  Approved feast budget for $384.  Potluck breakfast/lunch/snacks – supervised by Rose.  TW Archery Dance Classes scheduled.  Set up Friday night at 6 pm (tables and chairs) Clean up Saturday night, out by 10.

Project Days – If you have any suggestions or projects for the good of the Shire please let Lady Genevieve or Lord Rickard know.

New Business:  

Rickard brought us SCA Banners/pennons to purchase from an SCA member-merchant.  Approx. 11 banners would be $160.00 2.5 ft. by 4 ft.  grommeted ripstop nylon.  Expenditure approved by populace.

In Closing:

If there are any corrections and/or additions that need to be recorded in the official Shire minutes, please contact the Senescal Lady Katherine or Chronicler Lady Genevieve.

 

MARCH BUSINESS MEETING -March 6, 2018

Business Meeting March 6, 2018

Lady Katherine opened the meeting.

Attendance was taken by THL Genevieve, 11 members present and 1 visitor.

Officer’s Reports:

Seneschal (Lady Katherine Coscombe) : Quarterly report submitted.

Exchequer (Lady Lydia Wynne): Audit next Tuesday scheduled at church.  Domesday report available.  Review financial policy. Review Books, Discuss yearly budget.  $2013.02 as Feb/March statement.

Herald (Alaric the Dolt) 4 members prepped forms for submission Joyce has chosen the name Elana.

Chatelain (Lady Beatrix Beeman): New member/transplant from Arizona Shane McKnight. (Dietrich Nibelung)

Mistress of Arts & Sciences (Lady Áine ingen Uí Briain): Nothing to report.

Chronicler (THL Genevieve):  Nothing to report.

Archery Lieutenant (Lord Frøkn mac Cainnaig): Looking at site for indoor practice in Columbiana between Salem and Canfield.  Could potentially be used as event site.

Thrown Weapons Lieutenant (Lord Frøkn mac Cainnaig): Repaired old stands finished making new.

Web Minister (Lord Brien MacAuley): Absent.  Deputy reported updating names for active members.

Youth Minister (Lady Nuria Enid Imogen): In need of 1 more person. Backround check required every 2 years; 1 year has elapsed.

Dance Mistress: (Lady Lettice Spindler): No new report.

Demo Coordinator (The Honorable Lord Rickard de Als): Absent

Acting Knight’s Marshall (The Honorable Lord Rickard de Als): Nothing to report.

Meeting News:

Monthly Activity Schedule set for June

     June 5 – Archery practice – sewing fish, game board make and take

     June 12 – Business meeting and potluck

     June 19 – Thrown Weapons – leather TBA

     June 26 – Archery practice – personal garb sewing

 

Spring Training – Rivenvale sponsored event at Christ Episcopal Church.  Free admission, THL Rickard Event Steward, Feast Stewardess Lady Áine. Still need a lunch tavern steward.  Looking for teachers/classes.

Project Days – If you have any suggestions or projects for the good of the Shire please let Lady Genevieve or Lord Rickard know.

New Business:  

Fall Coronation bids?  No

Thrown Weapons range at NOWM is being run by Rickard.  He needs permission to use the shire’s equipment.  Populace voted and gave him permission.

Richard started a Facebook page for the North Oaken region and invited members to join.

In Closing:

If there are any corrections and/or additions that need to be recorded in the official Shire minutes, please contact the Senescal Lady Katherine or Chronicler Lady Genevieve.

 

FEBRUARY BUSINESS MEETING – February 6, 2018

February 6, 2018

Lady Katherine opened the meeting.

Attendance was taken by Lady Genevieve. 13 members were present, no visitors.

Officer’s Reports:

Seneschal (Lady Katherine Coscombe) : Nothing new to report.

Exchequer (Lady Lydia Wynne): Domesday Report filed. Total in account $1886.04

Herald (Lady Katherine Coscombe): Still looking for a replacement as Lady Katherine cannot hold both offices.

Chatelain (Lady Beatrix Beeman): Nothing to report.

Mistress of Arts & Sciences (Lady Áine ingen Uí Briain): Nothing to report.

Chronicler (THL Genevieve):  Processing paperwork for change of officer.  Notes from January posted on website.

Archery Lieutenant (Lord Frøkn mac Cainnaig): Nothing to report.

Thrown Weapons Lieutenant (Lord Frøkn mac Cainnaig): Nothing to report.

Web Minister (Lord Brien MacAuley): Discussed forms giving permission for photos to be published online.

Youth Minister (Lady Nuria Enid Imogen): Absent

Dance Mistress: (Lady Lettice Spindler): No new report.

Demo Coordinator (The Honorable Lord Rickard de Als): Nothing to report.

Acting Knight’s Marshall (The Honorable Lord Rickard de Als): Nothing to report.

Meeting News:

Due to Shrove Tuesday (Feb 13) and church activities in the Great Hall, changes have been made to our Schedule.  We will be meeting in the library and have switched storage clean-up with Silent heraldry.

Monthly Activity Schedule set for May:

     May 01 – Business meeting + Pot luck

     May 08 – Thrown Weapons / Handsewing + Embroidery (Most commonly used stitches )

     May 15 – Archery / Meade Make and Take

     May 22 – Thrown Weapons / Persona Development

     May 29 – No meeting – We will be having a Revel June 2 instead (Lawn party and campfire, location to be decided later) Garb suggested.

Events:

Spring Training – Rivenvale sponsored event at Christ Episcopal Church.  Free admission, THL Rickard Event Steward, Feast Stewardess Lady Áine.  Lunch tavern discussed is someone willing to be in charge of it.  More details later.  

Project Days – If you have any suggestions or projects for the good of the Shire please let Lady Genevieve or Lord Rickard know.

New Business:  

Kyle (Alaric the Dolt) will be taking over the office of Herald.  Paperwork in process now.

In Closing:

If there are any corrections and/or additions that need to be recorded in the official Shire minutes, please contact the Senescal Lady Katherine or Chronicler Lady Genevieve.

JANUARY BUSINESS MEETING – JANUARY 2018

January 9, 2018

Lady Katherine opened the meeting as the new Seneschal.

Attendance was taken by Lady Genevieve. 12 members were present, no visitors.

Officer’s Reports:

Seneschal : Genevieve has stepped down with Lady Katherine taking over the position.

 

Exchequer (Lady Lydia Wynne): Total in the account at the end of December is $1802.04 Deposited $87.00 collected during Fall Bransle.

Herald (Lady Katherine Coscombe): We are looking for a new herald to replace Lady Katherine.

Chatelain (Lady Beatrix Beeman): Nothing to report

Mistress of Arts & Sciences (Lady Áine ingen Uí Briain): Absent

Chronicler (THL Genevieve):  Currently in transition.  Genevieve is taking over the position.

Archery Lieutenant (Lord Frøkn mac Cainnaig): Absent

Thrown Weapons Lieutenant (Lord Frøkn mac Cainnaig): Absent

Web Minister (Lord Brien MacAuley): In transition, Lord Brien is taking over the position.

Youth Minister (Lady Nuria Enid Imogen): Looking for a third adult with background check to help.

Dance Mistress: (Lady Lettice Spindler): No new report.

Demo Coordinator (The Honorable Lord Rickard de Als): The festival hosted by Christ Episcopal Church will not be taking place this year.  We are planning to participate in a new event held in Leetonia at the Beehive Coke Ovens Park held September 8th and 9th.  It will be a medieval themed arts and craft festival.  Thee should be space for us to set up a campsite and thrown weapons range.  Nuria is also looking at a sports club in Leetonia on 200 acres for possible event site/rental.

Acting Knight’s Marshall (The Honorable Lord Rickard de Als): Closenst practices are hosted by Gwyntarian in Tallmadge.

Meeting News:

Monthly Activity Schedule set for April

April 3 – Business Meeting + Pot Luck. Lady Katherine will be absent Deputy                           Seneschal will be running meeting.

April 10 – Archery (Weather permitting) + Rigid Heddle Weaving

April 17 – Thrown Weapons (Weather permitting) + Celtic Knots

April 24 – Archery (Weather permitting) + Spring training prep

Events:

 Project Days – If you have any suggestions or projects for the good of the Shire please let Lady Genevieve or Lord Rickard know.

 

Winter Wassail –  On January 13 hosted by Rivenvale.  Originally set as a pre-registration required but we were unable to get the online payment set up so we decided to make it free as it had been in the past.  Donation box will be set near registration troll.  Regency court scheduled with Baron/Baroness of Cleftlands. Doors open at 5 pm for set up.  Appetizers upstairs, Court planned for 6:30, eating at 7:30 out of building by 10 pm.

New Business:  Lord Rickard proposed that we update the decision-making policy to reflect our current methods.  The new policy would state that in order to vote, you must have attended one business meeting in the past six months.  All voted in favor.

Lady Genevieve proposed that we limit members from holding more than two offices that require reports.  All voted in favor.

In Closing:

If there are any corrections and/or additions that need to be recorded in the official Shire minutes, please contact the Senescal Lady Katherine or Chronicler Lady Genevieve.