April Business Meeting

Business Meeting April 2019

Attendance taken by Genevieve. 9 members present. No visitors present.

Officer Reports.

SeneschalAbsent
Exchequer$2132.25 in account; $3 Bank Fee
$125 deposit from Winter Wassial
HeraldQuarterly report filed.
Finding new system difficult to use.
ChatelaineNothing to Report
Minister of Arts
and Sciences
Absent
ChroniclerVacant
WebministerAbsent
Youth MinisterVacant
Archery/
Thrown Weapons
Four archers attended the first Wed night practice
at On Target.There were a lot of other people wanting
to shoot. Decided to reschedule archery to the 3rd
Wed. of the month. Also looking into outdoor range
at Mosquito Lake Park.
Knights MarshalAbsent – Frier Gillis has been attending rapier
practice in AEthelmearc and wants to start practice
here. Lydia, Alaric, Frokn, Bea and Evie were
interested.
Demo CoordinatorYSU Summer Festival of the Arts; July 13-14
We can pay a fee to have a tent with other
organizations. We are allowed to have a fighters
demo on site.

Weekly Activities Schedule.

May 14 (Tuesday) meeting is cancelled in favor of Wednesday archery practice

June 04 – Business meeting & potluck
                                11 – Leather: water forming bottle & Saxon Summer prep
                                18 – No Tuesday meeting, Wednesday archery practice
                                25 – Dance practice & fight practice

Events.

Saxon Summer – Contact has been made with Chestnut Ridge Park in Hubbard. We are visiting the site on Saturday for a tour at 3:30. We are hoping to use the back field for the entirety of our activities. No feast planned.

Old Business.

                Positions needing to be filled: Demo coordinator, Chronicler

Looking for replacements: Minister of Arts & Sciences, Chatelaine

                Looking for Deputies: Exchequer

New Business.

                Rickard has been named as Quarter Master to keep track of the property owned by the Shire.

March Business Meeting

Business Meeting March 2019

Attendance taken by Genevieve. 9 members present. No visitors present.

Officer Reports.

Seneschal: Discussed officer turn-over preparations
Exchequer: $2010.25 in account; $3 bank fee
2017 documents ready for file box,
paperwork reorganized
Domesday report filed
Herald: Nothing to report
Chatelaine: Absent, quarterly report filed
Minister of Arts + Sciences: Quarterly report filed
Chronicler: Vacant
Webminister: Absent, quarterly report filed
Youth Minister: Vacant
Archery/ Thrown Weapons: Finally added to the new website for
filing reports
Knights Marshal: No practice due to weather
Demo Coordinator: Vacant

Weekly Activities Schedule.

May 07 – Business meeting & potluck
                14 – Leather: water forming bottle
                21 – Garb sewing & dance practice
                28 – Silent heraldry

Need to decide on largesse project for March 26

Events.

                Winter Wassail – all reports filed

                Spring Training – no site, no event

                Saxon Summer – No site as of now (archery range not available)
              Possible locations include Beaver Creek, Chestnut Ridge, Trumbull Co. Fairgrounds, Mosquito Lake Park

Old Business.

                Positions needing to be filled: Demo coordinator, Chronicler

Looking for replacements: Minister of Arts & Sciences, Chatelaine

                Looking for Deputies: Exchequer

New Business.

                Archery practice on Saturday isn’t working out. The range has to stay open late for us to use it and attendance is too low to make it worth their time. Wednesday from 6 to 8 pm is open range time. We are going to change one meeting per week from Tuesday to Wednesday at the range. First practice will be March 27.

February ’19 Business Meeting

Attendance taken by Genevieve, 9 members and no visitors present.

Seneschal:Reviewed report due dates
Exchequer:Domesday in progress: no regional officer
Herald:Nothing to report
Chatelaine:Nothing to report
Minister of Arts/Sciences:Absent
Chronicler:Vacant
Webminister:Website back up and running,
cleaned up site and removed old
content. Social Media becoming a
very large task.
Youth Minister:Absent
Archery/Thrown Weapons:Absent
Knights Marshal:Attending practices with group
in PA.
Demo CoordinatorNothing to report

Weekly Activities Schedule

Rescheduled pinwheel pouch and acid etched medallion

April 09 – Leather – Archery accessories

April 16 – Block Printing

April 23 – Pinwheel Pouch

April 30 – Armored fight practice / dance practice

Events

Winter Wassail – Recommend moving to large building for 2020, received $125 in donations and auction collection: scheduled appointment to see inside of other building and discuss parking.

Spring Training – Church is not available for any weekends in April. We have no alternative at this time so there will not be an event. Looking at new sites again for next year.

Old Business

Positions needed to be filled: Demo Coordinator, Chronicler

Looking for replacements: Minister of Arts and Sciences, Chatelaine

Looking for Deputies: Exchequer

Rickard volunteered to be Quarter Master, keep track of all Shire goods in a Goolge Doc.

New Business

No new business discussed

Meeting adjourned

If there are any corrections and/or additions that need to be recorded in the official Shire minutes, please contact Seneschal Lady Katherine.  Note that these minutes will be published on our shire website.

January ’19 Business Meeting

Attendance taken by Genevieve, 7 members and no guests present.

Officer Reports

Seneschal:Reviewed report due dates
Exchequer:Prepping for Domesdays report
Herald:Absent: Alaric’s heraldry has been approved.
Chatelaine:Need to give surveys to new
attendees.
Minister of Arts and Sciences:Absent
Chronicler:Vacant
Webminister:Absent – In compliance with new
Social Media requirements.
Youth Minister:Absent
Archery/Thrown Weapons :Absent
Knights Marshal:Filing paperwork
Demo CoordinatorNothing to report

Weekly Activities Schedule

March 05 – Business Meeting and Potluck (Pancake dinner at Church)

March 12 – Dance Practice / open projects / Acid Etched medallions conclusion

March 19 – Pysanky Eggs

March 26 – Largess Project – TBD

Events

Fall Bransle – All reports filed

Winter Wassail – Reviewed who has the table cloths, tickets, signs. Discussed who was bring what food items.

Spring Training – Haven’t heard about Argus Park from Robert, e-mailing church for April 6. If we do not have a date/location mailed down by February business meeting we will cancel the event.

New Business

No new business.

If there are any corrections and/or additions that need to be recorded in the official Shire minutes, please contact Seneschal Lady Katherine.  Note that these minutes will be published on our shire website.

December Business Meeting

December 2018 Business Meeting Notes

Attendance taken by Genevieve. 11 members present. No visitors present. Average for the year 12.75

Officer Reports.

Seneschal: Nothing to report
Exchequer: $1853.05; bank fee $3,
Herald: Nothing to report; Katherine is no longer Herald at Large
Chatelaine: Several new transplants
Minister of Arts + Sciences: Nothing to report
Chronicler: Vacant
Webminister: Website is having issues, lost the theme; minutes from 13-16 have been archived
Youth Minister: Absent
Archery/ Thrown Weapons: Contacting indoor range for winter archery practice
Knights Marshal: Report filed, MIT paperwork filed, warranted marshal
Demo Coordinator: Woodland Cellars in Hubbard for future events

Weekly Activities Schedule.
                February 05 – Business & Potluck
                                12 – Embroidery: cup covers
                                19 – Mead make ‘n take
                                26 – Leather: waxed bottle ($5)

Shire Tabbards Project Night, Dec 11 meeting
            Fabric purchase required: 10 yd green, 8 yd blue, white ribbon
            Belts made with rope machine
            Making 4 large

Events

                Fall Bransle

                 $400 collected at gate, $132 rummage sale, $23 food donations
                $35 check sent in for NMS
                $296.31 check to Luca for feast with receipts
                Waivers sent into deputy
                Report filed by exchequer

New Business

  Two year term limits for shire officers with the option to add 6 mo.
Motion brought by Rickard, second by Bea, passed by populace

If there are any corrections and/or additions that need to be recorded in the official Shire minutes, please contact Seneschal Lady Katherine.  Note that these minutes will be published on our shire website.

November Business Meeting

November 2018 Business Meeting Notes

Attendance taken by Genevieve. 14 members present. No visitors present.

Officer Reports.

Seneschal: Absent, meeting conducted by Genevieve
Exchequer: In account $1991.05; Bank fee $3.00
Herald: Nothing to report
Chatelaine: Report submitted; no new members, several transplants
Minister of Arts + Sciences: Nothing to report
Chronicler: Vacant
Webminister: Absent
Youth Minister: Absent
Archery/ Thrown Weapons Lieutenant: Nothing to report
Knights Marshal: Nothing to report
Demo Coordinator: Absent

Weekly Activities Schedule.
                January 01 – No meeting
                                08 – Business & Potluck
                                15 – Pt Acid etched medallions
                                22 – Sewing: pinwheel pouch
                                29 – Equipment inspection + needle felting

Events

Fall Bransle

Site tokens made by Richildis
Feast seats for 30

Winter Wassail

January 12 from 5:30 to 10:30
Beard Cabin @Boardman Park – confirmed
Still waiting for placement on MK calender
Preview ad in the Pale

Spring Training

March 30 or April 6
Christ Episcopal Church, not confirmed yet.
Feast steward, Sabina

If there are any corrections and/or additions that need to be recorded in the official Shire minutes, please contact Seneschal Lady Katherine.  Note that these minutes will be published on our shire website.

October Business Meeting

October 2018 Business Meeting Notes

Attendance taken by Genevieve. 12 members present. No visitors present.

Officer Reports

Seneschal: Absent, meeting conducted by Genevieve
Exchequer: In account $1994.05; Bank fee $3.00
Herald: Report submitted
Chatelaine: Michelle & Zander returned after a long absence  
Minister of Arts + Sciences: Report submitted
Chronicler: Vacant
Webminister: Absent
Youth Minister: Absent
Archery/ Thrown Weapons Lieutenant: Report submitted
Knights Marshal: At Coronation, spoke to regional and kingdom marshalls in order to give him authority to authorize
Demo Coordinator: Absent

Weekly Activities Schedule
            December 04 – Business & Potluck
                                11 – Sewing: Shire tabbards
                                18 – Holiday Revel; potluck, garb, cookie exchange
                                25 – No meeting

Events

                Checking into Fall Crown Tournament in Ashland, OH to see what it entails for a possible future bid.

                Fall Bransle

Lunch options: soup tavern or potluck sideboard?
Working front gate: Lydia, Rickard, Deitrich
Set up Friday night at 6 pm

                Winter Wassail

January 12 from 5:30 to 10:30
Beard Cabin @Boardman Park – confirmed
Silent Auction is on!
Waiting for Seneschal confirmation for MK calender
 Period recipes

                Spring Training

March 30 or April 6
Richildis as event steward
Christ Episcopal Church, not confirmed yet.

If there are any corrections and/or additions that need to be recorded in the official Shire minutes, please contact Seneschal Lady Katherine.  Note that these minutes will be published on our shire website.

Business Meeting September 2018

September 2018 Business Meeting Notes

Attendance taken by Genevieve. 13 members present. No visitors present.

Officer Reports.

Seneschal: Review officer report schedule

Exchequer: In account $1997.05; Deposit $100.00 for cart sold; Bank fee $3.00.

Herald: Nothing to report.

Chatelaine: Nothing to report.

Minister of Arts + Sciences: Nothing to report.

Chronicler: Nothing to report.

Webminister: Nothing to report.

Youth Minister: Absent

Archery/ Thrown Weapons Lieutenant: Nothing to report.

Knights Marshal: Report has been filed.

Demo Coordinator: Absent

 

Weekly Activities Schedule
November 06 – Business & Potluck
13 – Games make ‘n take
20 – Thanksgiving (no meeting)
27 – Acid etched medallions

Demo Report

Coming up at Leetonia Beehive Coke Ovens Park
Set-up Friday night at 6 pm
Pack light – no driving on grass
No large shade-fly (Deitrich & Aine bringing pop-ups)
Rickard bringing pavilion
Hours: Saturday 1-10pm; Sunday 12-6pm

New Business

Fall Bransle: Contacted by Gwyntarian that has an event scheduled for Nov 10. We are on Nov 3 and they are asking if we can switch dates due to their site having problems. We are currently on the event calendar but have not paid the site.

After discussion, we have decided to contact the Episcopal church to find out of we can move to Nov 3 and not have the event at the archery club. The site would be better for a warmer weather event with potluck rather than feast. Richildis will be making tokens. Feast is $10, cap at 30. Moroccan/middle eastern class theme.

Future event schedule:

1) Winter Wassail – Boardman Park, potluck
2) Spring Training – Christ Episcopal, feast
3) Saxon Summer – On Target Archery Range, potluck (tentative date: June 22, 2019)
4) Fall Bransle – Christ Episcopal, feast

Winter Wassail : January 12, 2019; Lady Bea event steward
Moving from Pioneer Pavilion to Boardman Park for improved accessibility and lower cost.
5 hours of use from 5:30-10:30. No candles, no weapons, no alcohol, no money collection. Prices range from $240 to $100 for the various rooms/buildings. We chose the Elton Beard cabin for $100. Bea will be making the reservation.

Business Meeting August 2018

Business Meeting August 14, 2018

Seneschal Lady Katherine opened the meeting, THL Genevieve took attendance.

Officer’s Reports:

Seneschal (Lady Katherine Coscombe) : Review of report schedule. We sold one cart at Pennsic.  Will be fixing the other and then deciding what to do with it.

Exchequer (Lady Lydia Wynne): Outgoing $3.00 for bank fee.  Current balance of $1900.05

Herald (Alaric the Dolt): Nothing to report.

Chatelain (Lady Beatrix Beeman): Nothing to report.

Mistress of Arts & Sciences (Lady Áine ingen Uí Briain): Any Pennsic classes to share get permission to share and/or use materials.  Looking for classes to be held at meetings.

Chronicler (THL Genevieve):  Nothing to report.  We will not be having a Chronicler after Genevieve takes over the role of Exchequer.  She will however take notes at business meetings.

Archery Lieutenant (Lord Frøkn mac Cainnaig): Nothing to report.

Thrown Weapons Lieutenant (Lord Frøkn mac Cainnaig): Nothing to report.

Web Minister (Lord Kutluca ibn Ibrahim): Nothing to report.  Need to clean up the website posts.  Luca put it up to those attending as to archive some of the old newsletters and meeting minutes and leave only the last couple years posted on the website.  All were in favor and decided that anything older than December 2016 would be archived.

Youth Minister (Lady Nuria Enid Imogen): Absent

Dance Mistress: (Lady Lettice Spindler): No new report.

Demo Coordinator  (Lady Nuria Enid Imogen): Absent

Acting Knight’s Marshall (The Honorable Lord Dietrich Nebelung): Nothing to report.

Meeting News:

Weekly Activities Schedule:  

October 02 – Business Meeting and Pot Luck

October 09 – Knife sharpening / open work

October 16 – Heraldry / Dance

October 23 – Leather Strop Make and Take

October 30 – Bon Fire and Whiddlen’

Meeting Adjourned 

In Closing:

If there are any corrections and/or additions that need to be recorded in the official Shire minutes, please contact the Senescal Lady Katherine or Chronicler THL Genevieve.

JULY BUSINESS MEETING – JULY 3, 2018

Business Meeting JULY 3, 2018

Seneschal Lady Katherine opened the meeting, THL Genevieve took attendance with 14 members present with 2 visitors.

Officer’s Reports:

Seneschal (Lady Katherine Coscombe) : Review of report schedule. There will be a new Kingdom Seneschal soon.

Exchequer (Lady Lydia Wynne): Outgoing $3.00 for bank fee.  Received new checks.  Genevieve will be working with Lydia to take over a Exchequer.

Herald (Alaric the Dolt): Quarterly report submitted.

Chatelain (Lady Beatrix Beeman): Two visitors present.

Mistress of Arts & Sciences (Lady Áine ingen Uí Briain): Quarterly report submitted.

Chronicler (THL Genevieve):  Review of new business and attendance

Archery Lieutenant (Lord Frøkn mac Cainnaig): No practice lately due to weather.  TW will be postponed until archery can take place.  Frokn now holds all the loaner gear.  Bea has passed TW test and is now listed as a marchal in the datebase.

Thrown Weapons Lieutenant (Lord Frøkn mac Cainnaig): Same as above.

Web Minister (Lord Kutluca ibn Ibrahim): Need Dietrick’s list of awards and achievements to update website.  Report to be submitted in August.

Youth Minister (Lady Nuria Enid Imogen): Absent

Dance Mistress: (Lady Lettice Spindler): No new report.

Demo Coordinator  (Lady Nuria Enid Imogen): Absent

Acting Knight’s Marshall (The Honorable Lord Dietrich Nebelung): We recognize Dietrich as acting marshal.  Paperwork is being submitted.

Meeting News:

Weekly Activities Schedule:  

July 10 – change from TW to archery (until further notice)

July 24 – Bring Archery/TW; heavy/rapier equipment for inspection.

September 4 – Business Meeting

September 11 – Thrown Weapons/dance/ newcomers welcome (desserts)

September 18 – Archery / embroidery

September 25 – Thrown Weapons / Leather project TBA

 

Event Report 

Brewery demo was not great; very few visitors; Kat handed out 2 flyers

Location would be nice for a game night or revel in the future.

Unfinished Business:

Storage unit inventory list and whom took what.

Lydia –  rummage sale/ feast serving gear (donate )/ old shire pennons

Frokn – thrown weapons loaner gear (purchased by Frokn)/ archery tatgets and gear/ shelving (sold to Luca $40)

Katherine – bocce set/ market stalls/ iron & ironing board (donate to school) / sewing machines (Dietrich buying Singer $60 / suggestion box / plastic table (donate)

Richard – Archery Card (for sale SCA yard sale) /  TW targets and legs / loaner fighting gear and list poles (going to Dietrich) / large banners / table cloths.

Bea – thrown weapons targets and legs

Gillis – Gold Key cloths

Luca – SCA directions signs / Rummage sale items.

Lettice – table cloths / CD player

Due to time constraint no new business was discussed.

Meeting Adjourned 

In Closing:

If there are any corrections and/or additions that need to be recorded in the official Shire minutes, please contact the Senescal Lady Katherine or Chronicler Lady Genevieve.