July 5, 2016 Business Meeting

Officer’s Reports:

Seneschal (The Honorable Lady Genevieve de Saint-Malo):

The Seneschal informed us that we now have pre-printed attendance sheets with our Society names on it. It will continue to be sent around at each business meeting.  If the person does not see their name on it, please write it in.

Another note of interest is that we are still seeking registered members to volunteer for several vacant officer positions.  A vacancy exists for Youth Minister, and various deputy positions also, including Deputy Chronicler, Web Minister, and Archery Lieutenant.  If anyone wishes to qualify for Archery Lieutenant, and is going to Pennsic Wars, that would be the perfect opportunity to get their training/qualification completed.

Exchequer (Lydia Wynne):

The Exchequer reported that we had a balance in the Shire Treasury of $2, 071.33, and that money has been put down for Fall Bransle.  The reports and statements are up-to-date.

Herald (Lady Katherine Coscombe):

Lady Katherine was unable to attend the meeting.    The Deputy Herald, Lord Hakon, noted that the devices for Lord Frøkn and Lady Áine were at the level of the Kingdom Dragon Herald.

Web Minister (Lord Hakon Hrafnsson):

Lord Hakon announced that he was creating a Heraldry resources page on the website, with many links to assist people with selecting names, devices, etc.   (There was later discussion at the meeting in regards to an “Active Member” listing on the website.  See the discussion section later in these minutes.) It is recommended that all people get into our email group, to get the news and official information on happenings in the Shire.  If you need assistance in signing up to receive the emails, contact Lord Hakon for assistance.

Chatelain (Lady Katherine Coscombe):

Lady Katherine was unable to attend the meeting.  It was noted, however, that approximately 6 people have visited us since the Mid-Summer Knight’s Medieval Faire held on June 18 & 19.  We are always welcoming of new people, everyone is welcome at any of our events or meetings. If interested in learning more about our shire and activities, contact Lady Katherine for more information (catnik@gmail.com).

Mistress of Arts & Sciences (Lady Beatrix Beeman):

Lady Beatrix stated that it has been a very busy quarter, as many people have been working on their personal A & S projects.  The demos that were held at the Faire were done very well, and a big “thank you” goes out to all of the demonstrators.  There will be a listing of A & S projects published in the upcoming Rivenvale Review.

Archery Lieutenant (Lord Frøkn mac Cainnaig):

Lord Frøkn was unable to attend the meeting.

Thrown Weapons Lieutenant (The Honorable Lord Rickard de Als):

THL Rickard talked about the thrown weapons practice that was held at our Tuesday night meeting on June 28th, and about 12 people participated.  There was an informal tournament held which was won by Lord Hakon.  There will be more throwing scheduled for July, hopefully we will have 4 targets so there will be more throwing time per person.

Chronicler (Lady Áine ingen Uí Briain):

Lady Áine stated that she was busy working on the upcoming issue of the Rivenvale Review.  She is still looking for a Deputy Chronicler.

Demo Coordinator (The Honorable Lord Rickard de Als):

THL Richard thanked everyone who participated in the Mid-Summer Knight’s Medieval Faire.  The demo went very smoothly and everyone did a wonderful job – not just participating in the demo but also assisting with set-up and tear down also.  He did not have news yet on how successful the event was for the Church yet, but they were very pleased with us and made a $250.00 donation to the Shire.

THL Rickard noted that if anyone has any ideas for possible future demos in addition to Medieval Faire (such as festivals, parades, etc), to email him with ideas and suggestions.

As we have previously learned, THL Rickard has been working on Knights Marshall for Heavy Combat activities, including heavy combat fighting, which he attends on Thursday nights in Akron.  If anyone is interested in joining with him on this, email him for more info.

Meeting News:

Our schedule was set for September.  View the new Google calendar on our website for all the details.  Please note that if the subject matter set for a meeting is not something someone is specifically interested, all are allowed to bring personal projects to work on.

Please note that there will NOT be meetings on August 2nd & 9th due to Pennsic.  Out August business meeting will be held on August 16th

Upcoming Events:

Saxon Summer, September 10 & 1:

The feast menu has not been finalized yet.  We are anticipating an event similar to last year, including the A & S competition (populace vote).  New this year will be an Archery Tournament.  More details to come.

Fall Bransle, November 5th:

The venue for our event has changed this year to Firestone Park in Columbiana.  It will be a one day event with no camping, and the focus is on leisure activities.  Since it is a dry site the annual Beer/Mead exchange has been moved to Saxon Summer.  There will also be Bardic time, with our Shire’s Bardic competition.  The winner will represent our Shire at the North Oaken War Maneuvers competition. More details to come.

As always, our most current information on events is listed on the Shire website under “Events & Activities.”


Discussion centered around the “Order of Precedence” page on our website.  It was noted that several of the people listed on there had not been seen at Shire meetings or events in quite some time.  After much discussion, it was decided that we would have an “active members” and “inactive members” section on the webpage, in the “Awards” section.  The criteria determining between which category someone belonged on is summed up as those that we have or have not seen at any events or meetings in a “year-and-a-day.”  After reviewing the listings on the webpage, if you note any errors regarding yourself, please email Lord Hakon.

In Closing:

If there are any corrections and/or additions that need to be recorded in the official Shire minutes, please contact Lady Áine.

Please note that these minutes will be linked on our shire website.

Respectfully submitted in service,
Lady Áine ingen Uí Briain

About the author: Chronicler