Minutes: September Business Meeting

September Business Meeting, 9/2/14

Officer’s Reports:

Exchequer:

There is going to be a changeover in this position, it will be changing from Lady Æðelhild æt Liðerlande to al-Sayyid Abu Shadi Da’ud ibn Zahir. There is a good amount of money in the treasury from the various events wehave had, specifically Spring Training (an amount was not reported).

Chatelain:

Attendance is up, there is one new person here tonight (Dave). All are welcome.

Herald:

Many members have been working on names and devices, some are up at the Kingdom level at this time for approval. There will be future events scheduled, but anyone is free anytime to contact the Herald with anyquestions/guidance needed.

Minister of Arts & Sciences: Nothing to Report

Webminister:

There are many changes and upgrades to our website, located at www.Rivenvale.org. There is an updated “Awards” area on the right side of the page, which contains a list of all of the awards and their emblem. It also offers an explanation of what the award is about and there is a link to the names of anyone in our shire who has received an award. This is helpful if we wish to nominate someone for an award. If there is a specific person who you want to check on to see what awards they have, you can go to the Midrealm Middle Kingdom page at http://www.midrealm.org/op/ where you can search by entering a member’s name. If you don’t know the whole SCA name you can enter the first part of their name, followed by an asterisk (*) and it will do a search for you. If you wish to nominate someone for an award, tradition in our shire has been to nominate them secretly by contacting other members and signing a petition. If the award is approved, they will receive it at Court at one of our main events. Contact any officer with further questions.

Thrown Weapons Lieutenant:

We will be doing Thrown Weapons work at Saxon Summer. Bring your own weapons if you have any. Some sessions will expect you to bring your own, although there will possibly be some loaner weapons available. At Saxon Summer, there will be a beginner’s class at 9:00 am Saturday, which would be a good time to attend if you have never done this before or have little knowledge.

Archery Lieutenant-in-Training:

We did not have any events last month, but there will be some training at Saxon Summer. There may not be specific events at Saxon Summer, but there will be some equipment there for practice. We are hoping to have future archery sessions at one of our upcoming meetings, stay tuned for further information on this.

You may see the names of all officers and their contact information on the Officer’s Page on our website.

Seneschal remarks (from the following day, entered into the record):

Last night we had a spectacular turnout for our business meeting. Over 20 attendees! We had a lot to get through with Saxon Summer this weekend and two other events coming up soon.

I brought up a few new items of business that I’d like to revisit right now. Over the next few weeks I would like to work with current and former officers along event staff to create job descriptions for each position we have in the shire. I would like to have these guidelines ready to present to the populace at the October business meeting. They will have one month to look them over and make notes. In November we will discuss and make changes, and then vote on it in December. After Saxon Summer, I will be sending out an email to officers and staff, so start thinking about what you do. As you work this weekend, make notes about how we can improve for next year. My goal is not to discourage anyone from volunteering. On the contrary, I want everyone to feel that they have the capability to do so. If we establish a list of expectations, there should be no question as to what needs to be done.

And one last bit of business. I am pleased to announce that we will once again have a Chronicler! Áine O’Brien has volunteered to take the position. I am excited to see what she has in store for us. Hoobah!

Future Event Updates:

Saxon Summer: To be held this Saturday, September 6th (the main day) at Joseph Badger Meadows Campground. There will be overnight camping on Friday and Saturday nights. The program events will be heldon Saturday. As for all SCA events, garb will be required. The Event Steward is Abu Shadi. If you are available to help come early for set-up, please do not come earlier than 2:00 pm. You will need to provide your own food for Friday night, Saturday breakfast and Sunday breakfast. At mid-day on Saturday, there will be a Mid-Day feast. You must make reservations for the feast, there will be an additional charge. The evening meal will be a potluck, please bring a dish or contribution for the meal. On Saturday, there will be many events and classes, most classes either have no participation fee or minimal cost. The events during the day on Saturday will be paused for the feast. For more information, please visit the web page at http://rivenvale.org/events/saxon-summer/

Fall Bransle:

This will be held on Saturday, November 1st at the church. Check the website for more information: http://rivenvale.org/events/fall-bransle. Info will be added as it becomes available. The event will be starting around 1:00 pm and go throughout the evening. There will be a potluck feast with period food and dance classes. We will also be having the 1st Beer & Mead Exchange.

Other upcoming events:

Winter Revel at the Church in December.

Winter Wassail on January 3rd at the Pioneer Pavilion in Mill Creek Park. We will be collecting $10.00 from each member between now and December to help pay for the site rental fee, as we are not allowed to charge admission for the event at the door. More information will be forthcoming.

If there are any corrections and/or additions that need to be recorded in the official Shire minutes, please contact Áine.

Respectfully submitted in service,

Áine ingen Uí Briain

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